Academic Retention and Probation Policy


Academic Probation

The explanation that follows is intended to provide students with the information that they need to make an informed response when they are subject to academic action.  For a complete statement of Westfield's Academic Retention and Probation Policy, see the Westfield State College Policies and Procedures Manual, policy number 1040.

Students are considered to be in good academic standing if they maintain a cumulative GPA of at least 1.5 while completing 0-23 undergraduate credits, at least 1.75 while completing 24-47 undergraduate credits, and at least 2.0 after attempting at least 48 undergraduate credits.  Credits accepted in transfer from other institutions are included in the attempted credits for determining a student's academic standing level.

If a student's GPA at the end of the semester falls below these minimum levels, the student is subject to academic action.  A student whose GPA is within 0.5 of the satisfactory GPA for his/her credit level, may be placed on probation.  A student whose GPA is more than 0.5 Points below the satisfactory GPA may be subject to academic suspension.  A student whose GPA is unsatisfactory after a semester on probation may be subject to academic suspension.  A student who is 0on academic suspension for the second time may be subject to dismissal from the College for two years.

Students may also be considered for probation or suspension if they received the grade of "F" in three or more courses during a given semester, even if they have maintained the quality point average for their level.

Academic Suspension

Students on Academic Suspension lose their status as matriculated students at WSC.

Students on Academic Suspension may not take Day classes at WSC.  They may take courses through the Division of Graduate and Continuing Education, but may not cross-register into Day classes.  They may take courses at other institutions and have the grades earned, calculated into their Westfield GPA.

Students may return to Westfield through the Office of the Registrar when they have taken sufficient course work to raise their GPA to a satisfactory level.

Academic Dismissal

Students on Academic Dismissal lose their status at matriculated students at WSC.

Students on Academic Dismissal may not take Day classes at Westfield.  They may take courses through the Division of Graduate and Continuing Education, but may not cross-register into Day classes.  They may take courses at other institutions and have the grades earned calculated into their Westfield GPA.

Students on Academic Dismissal who repair their GPA may appeal to the Committee on Academic Standing for permission to return prior to the end of the two-year dismissal.

Committee for Academic Probation and Retention

This policy is administered by the Committee on Academic Probation and Retention, which consists of the following members (or their respective designees):

  • Registrar (Chairperson)
  • Vice President for Academic Affairs
  • Vice President for Student Affairs
  • Dean of Undergraduate Studies
  • Director of Minority Affairs
  • Director of the Academic Achievement Center
  • Two Faculty Members (appointed by MSCA President)

Committee decisions are based on a simple majority vote of members in attendance.

Any exceptions to the foregoing policy based upon extenuating circumstances may be appealed in writing to the Committee on Academic Probation and Retention. Appeals should be filed with the Registrar.